GEN 1.3 ENTRY, TRANSIT AND DEPARTURE OF PASSENGERS AND CREW

1 Customs Requirements

Baggage or Goods articles belonging to disembarking passengers or crew are immediately released except those selected for inspection by the customs authorities.

2 Immigration Requirements

2.1
Passengers entering into or departing from the territory of Viet Nam by air have to fulfill the entry or exit formalities determined by the Government of the Socialist Republic of Viet Nam.
2.2
Passengers, Pilot-in-command and crew members arriving at or departing from the airports of Viet Nam shall have valid documents (passport or other identity documents in lieu of passport, entry or exit visa, certificates of vaccination) and present their valid documents to the Aerodrome Immigration and Airport Health Quarantine;
Transit passengers staying only at the airport are exempted from transit formalities. In case of leaving airport for the town for visiting, transit passengers and crew members must be picked up and taken in a tour conducted by international tour agencies in Viet Nam and have to fulfill the entry or exit formalities as mentioned in item 2.1;
Passengers and crew members have to comply with all regulations concerning security, order, customs and other regulations of the Departments of The Socialist Republic of Viet Nam.

3 Provision of advance passenger information (API)

3.1 Requirements of API provision
All individuals, organizations carrying out international air transportation (generally referred to as the Airlines) or private flight operators whose aircraft departing from an airport outside of Viet Nam for arriving to an International Airport of Viet Nam.
Note: The following flights are exempted from providing API:
  • Foreign VIP flights carrying guest of Party and State who come to visit and work in Viet Nam;
  • Viet Nam's VIP flights;
  • Escorting foreign or Viet Nam's flights or other flights associated with the above mentioned VIP flights;
  • Military flights, specialized flights of the Airforce, Police and Customs of Viet Nam;
  • Flights used for Viet Nam State's service purposes;
  • Flights performing rescue and salvage missions.
3.2 API elements
API is provided in standard format: UN/EDIFACT or US/EDIFACT, type B (IATA standard format for Passenger List - PAXLST). The required data consists of:
3.2.1 Data relating to the flight:
En-route, call-sign, airlines designator, ICAO code of arrival airport, amount of passenger and flight crew on board, time of entry and exit.
No.
Data
Type
Dimension
1
En-route
Character15
2
Call-sign
Character15
3
Airlines designator
Character15
4
ICAO code of arrival airport
Character5
5
Amount of passengers on board
Number5
6
Amount of flight crew on board
Number5
7
Time of entry
Date time
8
Time of exit
Date time
3.2.2 Data relating to all passengers and flight crew on board:
Full name, gender, date of birth, nationality, type/number/ place of issue/expiration date of immigration and entry certificate.
No.
Data
Type
Dimension
1
Full name
Character35
2
Gender
Character1
3
Date of birth
Date
4
Nationality - ICAO
Character3
5
Type of immigration certificate
Character15
6
Number of immigration certificate
Character15
7
Place of issue
Character15
8
Expiration date
Date
3.3 ProvisionSubmission oftimelines advancefor passenger information (API) and other documents as stipulated by the lawprovision
Implemented3.3.1 onAPI Decreeshall 85/2019/ND-CPbe datedimmediately 14provided JANby 2019 of the Government of Viet Nam with effective from 01 JAN 2020airlines, allor individuals, organisationsprivate carryingflight outoperators international air transportation (generally referred to as the Airlines) orAirport privateAuthority flightat operatorsthe whoseInternational aircraftAirports departingof fromViet anNam airportvia outsideInternet ofwhen Vietcheck-in Nam for arriving to an International Airport of Viet Nam shall terminate provision of API to the Airport Authorities from 01 JAN 2021. The provision of API and other documents as stipulated by law are implemented via Viet Nam National Single Window.;
3.3.2 In case, API cannot be provided in accordance with the required time due to technical or other unexpected reasons, airlines or private flight operators shall immediately notify Airport Authority at the International Airports of Viet Nam of this situation so that the Airport Authority can inform the Immigration Office and Customs Office.
3.4 SupportDetailed Departmentsaddresses of VietAdvance NamPassenger NationalInformation SingleSystem (APIS) at Window:the Airport Authority of Viet Nam
3.4.1 TheNorthern UserAirports Support Department (Help Desk) - Information Technology and Customs Trade Statistics Department - General Department of Viet Nam Customs:Authority
Post address:Noi Bai International Airport
Phu Minh village, Soc Son district,
Ha Noi city, Viet Nam
Tel:(84-24) 3735 824842 754; (84-24) 37 824 755;
(84-24) 37 824 756; (84-24) 37 824 757;
(84-24) 32.242.182; (84-24) 32 242 183;
(84-24) 32 242 184535
E-mailFax:bophanhotrotchq@customs.gov.vn(84-24) 35 842 396
API addressee:HANAPXH
E-mail:api@naa.gov.vn
Website:http://egov.arinc.net/eGov-Vietnam/
Note: The airlines operating non - scheduled flights, private flight operators shall provide API via:
  • API address: HANAPXH; or
  • Internet Explorer to login website http://egov.arinc.net/eGov-Vietnam, including user name and password provided by ARINC software provider for each airline.
3.4.2 TechnicalMiddle Supporter: Mr. PhamAirports Thanh Trung, Deputy Director - Centre of Customs Operations and System Management - Information Technology and Customs Trade Statistics Department:Authority
Post address:Da Nang International Airport
Hoa Thuan Tay ward, Hai Chau district,
Da Nang city, Viet Nam
Tel:(84-236) 9153 505656 055049
Fax:(84-236) 3 614 815/(84-236) 3646 688
API addressee:DADSDXH
E-mail:trungptapis@customsmaa.gov.vn
Note: The airlines operating scheduled flights, non - scheduled flights, privateflight operators shallprovide API via API address: DADSDXH
3.4.3 Southern Airports Authority
Post address:Tan Son Nhat International Airport
2 ward, Tan Binh district,
Ho Chi Minh city, Viet Nam
Tel:(84-28) 35 470 428
Fax:(84-28) 35 470 409
API addressee:SGNAPXH
E-mail:gsanhk@gmail.com
Website:http://egov.arinc.net/eGov-Vietnam/
Note: The airlines operating non - scheduled flights, private flight operators shall provide API via:
  • API addressee: SGNAPXH; or
  • Internet Explorer to login website http://egov.arinc.net/eGov-Vietnam, including user name and password provided by ARINC software provider for each airline.